For the import of titles into a respective we:kb package, the latest version of the KBART Recommended Practice as published by NISO (National Information Standards Organization) serves as the basis to make the underlying title level of a sales unit (=package) visible in we:kb. By means of the KBART Recommended Pratice, data concerning title information can be formatted in a machine-readable way, making it possible to import this data - ideally via an automated process - directly into we:kb. For a comprehensive overview of all KBART fields as defined by NISO in KBART Phase II, a template can be found below (for the sake of a hightened readability, we also included an Excel version that may be converted into a machine-readable format):
In accordance with NISO's KBART Recommended Practice, the hbz Consortium made use of NISO's recommendation to include additional columns to the upload file and hbz defined a series of fields that provide valuable information with regard to the acquisition process. Ideally, files that are imported into we:kb contain those field additions, e.g. like the additional field "status" which highlights the most current state of a title with regard to the title as a sales unit and that may be used by content providers in order to express whether an eletronic resource is currently (still) available for purchase on the provider's platform or not. A template for such a file, containing both the latest recommended KBART fields as well as all additonal fields, can be found here:
Please note: With regard to the order in which the fields are arranged within the file, NISO recommends to first list all KBART-inherent fields and to then add all additional fields at the end of the file. For a more comprehensible readability, we re-arranged the order of fields within the templates above, so that the order reflects the use of the fields (i.e. columns A - Z focus on general information for resources of all media types and columns AA - AF are largely e-Book-related while the columns commencing AG largely focus on e-Journals). For a successful file import into we:kb, the order in which the fields within the file are arranged is not relevant, so that the fields may be arranged as recommended by NISO.
A definition on the meaning of all additional fields and how to use them correctly, can be found here:
Important
The additional fields listprice_eur, listprice_usd, listprice_gbp should only contain net prices.
Additionally, the following guidelines for formatting KBART files in general should be noted:
- Sorting of titles contained within the file (by publication_title) in alphabetical order
- files must be UTF-8 coded to avoid spelling errors (e.g. "ö", "ä", ...)
- Saving files as tab separated is recommended
A short manual on how to convert an Excel file (alternatively, you can also use Libre or Open Office etc.) into a correct, machine-readable format (UTF-8 + tab separated) can be found here (in German + screenshots):